Front Desk Office Assistant

Job Locations US-MA-Wellesley


HealthDrive delivers on-site dentistry, optometry, podiatry and audiology to residents in long-term care, skilled nursing and assisted living facilities. Each specialty offered by HealthDrive is one that directly impacts the quality of daily life for the deserving residents we serve. HealthDrive connects patients in need of vital healthcare to doctors committed to dignity and excellence.


This position will be responsible for front desk and administrative duties for the Corporate office, with a high concentration in our Operations Department.


This is a full time benefits eligible position in our business casual, conveniently located Rt. 9 Wellesley office.   New college grads encouraged to apply.


  • Confirm pending credentials at facilities primarily by phone
  • Heavy external phone use (calling out to obtain information)Assist in completing mileage and reimbursement reports
  • Data Entry into the ADP payroll system
  • Prepare reports and presentations using MS Powerpoint, Excel & Word
  • Make travel arrangements
  • Arrange and manage meetings:
    •    Research and book hotels/meeting rooms
    •    Arrange food deliveries
    •    Prepare slides and handouts
    •   Send/track invitations


•Excellent Interpersonal skills and the ability to maintain confidentiality of privileged information gained

•Strong  organization, judgment & prioritization skills

•Must have excellent communication skills: verbal, interpersonal and written including strong spelling and grammar skills and basic mathematical calculations

•Must have strong ability to self-direct

•Strong customer service attitude

•PC Skills: Proficiency in Microsoft Office (Excel, Word, Powerpoint) applications and others as required

  • Experience with ADP a plus!


•High school diploma or equivalent required

•Associates Degree preferred


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