• Administrative Assistant

    Job Locations US-MA-Wellesley
  • Overview

    HealthDrive delivers on-site dentistry, optometry, podiatry and audiology to residents in long-term care, skilled nursing and assisted living facilities. Each specialty offered by HealthDrive is one that directly impacts the quality of daily life for the deserving residents we serve. HealthDrive connects patients in need of vital healthcare to doctors committed to dignity and excellence.


    This position will be responsible for administrative duties for the Corporate office and provide administrative support to the CEO, CFO, and occasionally others.


    This is a full time benefits eligible position in our business casual Wellesley office.   


    •Assist the CEO, CFO and other senior staff with project work

    •Make travel arragements for executives, particularly the CEO who travels extensively

    •Assist in completing mileage and travel expense reimbursement reports

    •Assist in completing payroll reports

    •Draft memos and other written communications

    •Prepare reports and presentations using MS PowerPoint, Excel and Word

    •Arrange and manage meetings:

    O Research and book hotels/meeting rooms

    O Arrange food deliveries

    O Prepare slides and handouts

    O Send/track invitations

    •Other duties and responsibilities as assigned


    •Excellent Interpersonal skills and the ability to maintain confidentiality of privileged information gained

    •Strong  organization, judgment & prioritization skills

    •Must have excellent communication skills: verbal, interpersonal and written including strong spelling and grammar skills and basic mathematical calculations

    •Must have strong ability to self-direct

    •Strong customer service attitude

    •PC Skills: Proficiency in Microsoft Office (Excel, Word, Powerpoint) applications and others as required


    •Associates Degree required; Bachelor's Degree preferred


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